Yost Lake Country Club
Criminal Background Check Policy for
Prospective Members and Employees
Resolution
In order to preserve the safety and well being of its members, Yost Lake Country Club hereby adopts the following policy requiring background screening for all new membership applicants and employees.
Implementation
Background checks are mandatory for all membership applicants and employee applicants beginning January 1, 2008. All membership applicants and employee applicants will be required to undergo a criminal background check prior to being approved as a member or hired as an employee. Yost Lake Country Club reserves the right to conduct random background checks of members and employees.
All membership applicants or employment applicants will be required to sign a written authorization form allowing Yost Lake Country Club to order an individual criminal background check. All authorization forms must be turned in to the Secretary of Yost Lake Country Club with membership or employee application. Failure to provide a completed authorization form will automatically disqualify the applicant from consideration.
Background Screening Process
Yost Lake Country Club has selected Southeastern Security Consultants, Inc. (SSCI) to perform the background checks of all coaches. SSCI is a corporation specializing in conducting criminal background checks.
Upon receipt of the Consent/Release Form, it will be sent to SSCI. The background screening includes the following:
Social Security Verification – This verifies the applicant’s name against the social security number provided. This helps to eliminate the possibility of false names and/or information.
Address Trace – This verifies the applicant’s current address and identifies previous addresses. This information is utilized to determine the jurisdiction in which the background screening is conducted.
State or County “Smart Check” – A Statewide or Countywide (depending on the jurisdiction) criminal record check is performed to capture all misdemeanor and felony convictions in that jurisdiction. Utilizing the “Smart Check” the search is conducted in the jurisdiction with the longest and most current residency.
Let’s Check for America – Provides access through the National Background Directory to criminal data from 37 states where more than 75 Percent of the nation’s population lives (currently over 111 million records).
Sex Offender Registry – Search of State and/or County repositories for known sex offenders.
Within 2-5 days, Yost Lake Country Club will receive an Applicant Profile. This profile will include all relevant information related to the background screening process. If there is no criminal record found, this will be noted along with the jurisdictions that were searched. If conviction(s) are found, all details including charges, court disposition(s), and sentencing will be provided. If the Applicant Profile includes any of the listed disqualifications, Yost Lake Country Club will be notified immediately via telephone that the applicant may be disqualified and, therefore, not approved for membership or employment. The individual, who has been disqualified, will receive written notification informing the individual of his/her disqualification and information on how to dispute the results of the profile and his/her right to appeal. Under no circumstances will a prospective member or employee be considered if convicted of a crime that was one against children, involved violence, or was a sexual offense.
Non-waiver
Nothing in this policy shall be construed as a waiver or limitation of the discretion of Yost Lake Country to disqualify an applicant for membership or employment when, in the sole opinion of Yost Lake Country Club, such is in the interests of Yost Lake Country Club or its members.
Handling of Information
The President of the Board of Yost Lake Country Club or their designee will administer the process of background checks. He/she will be responsible for providing the Consent/Release Forms, providing the received Consent/Release Forms to SSCI, and reviewing all information received. All information received as a result of the screening will be kept confidential. The results will not be disclosed to anyone other than the Board of Yost Lake Country Club. Should information be found that would prevent a prospective member or employee from being accepted, the President or their designee will be responsible for issuing required written notices to the applicant in a confidential manner. The applicant is responsible for taking appropriate action to have the results of the criminal check report corrected if they believe information was reported in error.
The President of Yost Lake Country Club or their designee is also responsible for securing the written results of the criminal background checks in a safe and secure location, and keeping them for the time period required by law, or six years, whichever is greater.
Should the background check indicate that an applicant has criminal charges pending that fit the description of charges in our detailed infractions list; the volunteer may be rejected from membership or employment until there is a resolution of the charges. Should an approved member or employee subsequently have any criminal charges brought against him/her that are listed in our detailed infraction list, they will be required to immediately disclose the nature of the charges to the Board, and voluntarily terminate their membership or employment until a determination is made by the Yost Lake Country Club Board regarding the effect of the pending charges on the continued membership or employment with Yost Lake Country Club.
Appealing decisions
How to Appeal
To appeal a decision, the applicant will make direct contact with SSCI to dispute the findings of the background check.
For more details or to receive a copy of the detailed list of offenses, contact Yost Lake Country Club.
